Poland work permits – current filing practice since 1 January 2026
In recent weeks, we have seen the practical effects of the fully electronic filing process for Poland work permits via praca.gov.pl. In particular, the employer declaration (PGP-ONKP) has become a technical prerequisite for filing, not merely a document in the file.
Key points:
Work permit applications are filed exclusively online via praca.gov.pl.
The PGP-ONKP is generated and signed exclusively within the portal.
The PGP-ONKP must be signed by an authorised company representative (in line with applicable representation rules, e.g. company registry) or by a registered commercial proxy.
An advisor/agent who is neither an authorised representative as per the company register nor a registered commercial proxy cannot validly sign the PGP-ONKP on the employer’s behalf.
Without a valid electronic signature, the application cannot be submitted, is not transmitted to the authority and is not formally filed.
Paper documentation (wet-ink signatures, certified translations) does not enable submission if the PGP-ONKP is not signed in the portal.
Practical note (based on information from the system provider)
The qualified electronic signature must operate locally on the signatory’s computer and requires the appropriate technical setup (including SzafirHost software and a browser plug-in). The certificate must include a PNO identifier; currently, the system supports PNOPL. Obtaining a PESEL number may facilitate use of the system (including access to a Trusted Profile).
Recommendation
Electronic signature readiness should be considered at the planning stage of any work permit or employee delegation/posting process involving Poland.
Should you have any questions, please feel free to contact us.